Department Information
FACULTY MEETINGS
Faculty meetings are held once per month in room 235. The first faculty meeting of the year is scheduled for Wednesday, September 14, 2011 at 3:30 pm. Council meetings are normally held on the Wednesday one or in some cases two weeks prior to the faculty meeting.
C3 – DEPARTMENT COFFEE HOUR
New this year, the department will be hosting a coffee hour at 3 pm every day in Cline Lounge. Come and join your fellow geobadgers for conversation, caffeine, and cookies. The coffee machine in Room 237 will be unavailable during this time. Donations to the Community Fund, which pays for the coffee, are appreciated.
COFFEE/HOT CHOCOLATE
There is coffee and hot chocolate available in Room 237 as a convenience. It operates on the honor system. The price is 25¢ per cup, 50¢ if it you have a large cup. Continued operation is possible only if receipts meet expenses. Please pay for what you use and when making coffee please do not use more than one package of coffee per pot.
CLASSROOM USE IN WEEKS HALL
If you wish to use a room in Weeks Hall for a class, meeting, exam, etc. you must reserve the room with the Jansi in Room 225A. Also, if there is any change for a class, meeting etc., please inform the office so the schedule can be updated.
MAIL
Mail is distributed as quickly as possible after it arrives in the office, approximately 2 PM. The mail (both campus and U S mail) leaves the department once a day at approximately 10:00 AM. If you have something that needs to be sent FEDEX, please check with Jansi. It needs to be in the office NO LATER than 3:00 PM to get the necessary paperwork filled out before the pickup time at 3:15 PM.
KEYS
Everyone receives and Outside Door (OD) key and their office key. Keys for labs must be authorized by your advisor. Keys are signed out from Jansi in Rm 225A. Your OD key will open the doors to the copier room (Rm 238) and the printer room (Rm 234).
AFTER HOURS PASSES
According to UWPD, these are no longer necessary. If you prefer to have one, please see Jansi in Room 225A.
INTERDEPARTMENTAL MAIL ENVELOPES
Extra envelopes may be returned to Room 238.
POLICY ON UNIVERSITY TELEPHONES
The State Telephone System is to be used for long distance calls that are related to University business. Use of the system for personal calls, even if reimbursement is subsequently made to the University by the individual, is NOT permitted and is considered an abuse of the system. Unavoidable personal calls are to be made as collect calls, billed directly to your home phone, or charged to personal credit card. There is a charge for each local call and for calls to directory assistance made from an office telephone. LONG DISTANCE BUSINESS CALLS are to be made by dialing “8-1” and the area code and number being called. Such calls SHOULD NOT be made by dialing “9-1”, area code/number.
LOST AND FOUND is located in Room 225A.
FAX MACHINE
The Department FAX number is 608-262-0693. Please inform anyone sending you a FAX that your name should be on the FAX. It will be put in your mailbox when received.
BUILDING HOURS
The building is closed except to those doing legitimate university business 5 PM to 7 AM Monday through Saturday and all day Sunday. You may be asked to show your UW ID by UWPD if you are in the building outside those hours. The building is locked and unlocked by security on a schedule similar to the Library’s hours.
BULLETIN BOARDS
The bulletin boards in the stairway landings are for posting notices of Weeks Lectures, brown bag talks, prelims, etc. You are responsible for removing any notices that you post immediately following the talks.
SECURITY
DO NOT BLOCK outside exit doors or keep fire doors open. Authorized personnel should make sure they have an outside door key. Also, be sure to lock your door when you are out of your office.
LCD PROJECTORS, LASER POINTERS
These must be reserved with Jansi, Rm. 225A.
UW FIRE POLICY
1. UW Police & Security and the Madison Fire Department are notified upon a fire alarm in a University building.
2. When an alarm is sounded, occupants of the building MUST evacuate if it can be done safely.
3. Departmental personnel ARE NOT to reset alarms.
4. Only the fire department can give permission for people to return to the building.
TRAVEL
See Judy in Room 217 for airline tickets. See Jansi in 225A for vehicle reservations. See Mary in 230 for travel reimbursements. Follow this link to the Traveler’s Policy Reference Guide http://www.bussvc.wisc.edu/acct/teweb/training/policybro.pdf.
DEPARTMENT VANS AND FLEET VEHICLES
In order to be covered by the State's Liability Protection while driving on university business and to drive any of the department or UW vehicles, all prospective drivers must complete the appropriate driver authorization request form http://www.bussvc.wisc.edu/risk_mgt/drivetable.html.
All drivers must be approved through Risk Management, regardless of whether you are driving your personal vehicle, a Car Fleet or DOA vehicle, or a rental vehicle.
To drive a departmental van, you must be at least 25 years old and you must (including Faculty) have taken the Van Driver Course within the last 3 years. If you have any questions regarding the driver qualifications, courses, etc., please check with Judy, Room 217. The vans are for business use only; vans cannot be used for personal business.
The parking permit for the vehicle hangs from the rear view mirror. DO NOT REMOVE IT FROM THE VEHICLE, DO NOT LOSE IT!!! If the permit is lost or for any reason we have to replace it, you will be charged $75. The vehicles are parked in lot 51 and 54, depending on the parking permit. There is a sign at the lot entrance indicating which lot it is. Parking in the wrong lot results in a parking ticket for the Department and you will be charged.
To use or reserve a department or UW Fleet vehicle, check with Jansi in Room 225A.
Each van has its own credit card for gas purchases. It is included in the log book, along with the keys. When using the credit card you are required to put in the odometer reading and the PIN number. If you do not know the PIN number, please check with Jansi before taking the van out. The department vehicles use REGULAR UNLEADED gasoline only, NOT premium and NOT mid-grade. The gas credit cards are to be used for fuel, emergency repairs, and necessary automotive fluid (oil, auto transmission fluid, etc.) replacement ONLY. They are NOT to be used for food, beverages, or any other items not specifically related to the vans or truck. Also, it is good practice to check the engine oil when gas is purchased. If you don’t know how to do this find instructions in the manual that is located in the glove compartment or check with Phil Brown or Neal Lord for instructions.
NO SMOKING in department or fleet vehicles.
All paper waste, food, and beverage containers MUST be removed from the vehicles and thrown away when finished with the vehicle. CLEAN UP AFTER YOURSELF!!!! You may use the gas card to get the vehicle washed.
Dates, mileage (leaving and returning), driver's name, and account to be charged must be recorded in the book for that vehicle. Please make note of any problems you had with the van, repairs made, or anything you noticed that could be a problem. We need MORE information than is usually jotted down so please report problems in a style and with enough information that enables those in charge of the vans to see that the problem be corrected. This is VERY important to insure that the vans are properly maintained.
Upon completion of the trip all doors should be locked. The keys (all sets given to you), the log book and the credit card must be returned to the Department Office. If the office is closed please put the keys in the mailbox marked “Office”. This will insure that the van can be used again immediately if necessary. Replacement of lost keys will be the responsibility of the person who lost them.
Failure to follow these instructions could result in revocation of driving and or vehicle use privileges.